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Privacy Policy
EmbedPeople takes the privacy of its website visitors and clients seriously.
This statement applies to all visitors of embedpeople.nl and embedpeople.com, to anyone who contacts us, and to our clients and candidates.
1. Who we are
EmbedPeople is a trade name of EmbedPeople B.V.
Our details:
- Name: EmbedPeople B.V.
- Address: Sprookjesbosch 60, 5629 JX, Eindhoven
- Chamber of Commerce number: 98564580
- Email: [email protected]
- Phone: +31 85 401 1045
For the purposes of the General Data Protection Regulation (GDPR), we are the data controller for the personal data we collect via this website.
2. What data we collect
We only collect data that is necessary for the purposes described below.
Data you provide to us
- When you fill in the contact form: name, business email address, company name, any role you are looking for, desired timeline, and message.
- When you schedule an introductory call via Calendly: name, email address, optionally company name, and additional questions.
- When you contact us directly by email or phone: the information you share during that interaction.
- When you subscribe to a newsletter: name and email address.
Data we automatically collect when you visit our website
- IP address (anonymized where possible)
- Browser type and operating system
- Visited pages and time of visit
- Referring website (how you arrived at our site)
- Click behavior and interactions on the website
We use this data for analysis and to improve the website. See also our cookie policy.
3. Why we process this data
Under the GDPR, we may only process personal data on a lawful basis. These are the purposes and legal bases we rely on:
| Purpose | What data | Legal basis |
|---|---|---|
| Responding to inquiries via form or email | Name, email, company name, message | Performance of a contract or steps prior to entering into a contract |
| Scheduling and conducting introductory calls | Name, email, calendar information | Performance of a contract or steps prior to entering into a contract |
| Sending quotes and contracts | Name, company name, email | Performance of a contract |
| Customer management and invoicing | Name, company name, billing details | Performance of a contract, legal obligation |
| Improving our website | Anonymous usage statistics | Legitimate interest |
| Marketing and remarketing via Google, Meta and LinkedIn | Cookies, click behavior | Consent (via cookie banner) |
| Complying with legal obligations (such as tax requirements) | Invoice and transaction data | Legal obligation |
4. How long we retain data
We do not retain your data longer than necessary for the purpose for which it was collected, or longer than required by law.
Specific retention periods:
- Contact forms that do not result in an agreement: up to 12 months
- Calendly bookings: up to 12 months after the meeting
- Customer data of active clients: for the duration of the agreement plus 7 years thereafter (statutory tax retention obligation)
- Applicants and candidates: up to 4 weeks after the end of the process, unless you give consent to retain your data longer
- Newsletter subscriptions: as long as you remain subscribed. You can unsubscribe at any time via the link at the bottom of each newsletter
- Website analytics: anonymized, up to 24 months
5. Who we share data with
We only share your personal data with third parties if this is necessary for our services or if we are legally required to do so. We never sell your data to third parties.
Processors we work with:
| Party | Purpose | Processing location |
|---|---|---|
| Calendly | Scheduling introductory calls | United States (EU–US Data Privacy Framework) |
| Google Workspace | Email, calendar and documents | EU |
| Microsoft | Email, calendar and documents | EU |
| Google Analytics 4 | Anonymous website statistics | EU/US |
| Google Ads | Advertising management and remarketing | EU/US |
| Meta (Facebook/Instagram) | Advertising management and remarketing | EU/US |
| Advertising management and remarketing | EU/US | |
| TransIP | Website hosting | EU |
We have data processing agreements in place with all these parties, specifying how they handle your data. For parties outside the EU, we rely on the EU–US Data Privacy Framework or the European Commission’s Standard Contractual Clauses.
6. Transfers outside the EU
Some of our tools (such as Google, Meta, LinkedIn, Calendly) process data partly in the United States. We ensure this only happens based on valid legal safeguards, such as the EU–US Data Privacy Framework or Standard Contractual Clauses.
Our collaboration with professionals in South Africa is governed by a separate agreement. Personal data of clients is not automatically shared with our South African partners unless necessary for a specific placement. In such cases, we will inform you.
7. How we protect data
We take the security of personal data seriously. Our measures include, among others:
- Encrypted connections (HTTPS) across the entire website
- Access control: only employees who need the data have access
- Strong passwords and multi-factor authentication on internal systems
- Regular updates of software and systems
- Backups of important data
- Data processing agreements with all our suppliers
In the unlikely event of a data breach, we will act in accordance with GDPR requirements and notify the Dutch Data Protection Authority where required.
8. Your rights under the GDPR
Under the GDPR, you have several rights regarding your personal data. You can exercise these rights at any time by contacting us at [email protected].
| Right | What it means |
|---|---|
| Access | You have the right to know what data we hold about you |
| Rectification | You can have incorrect data corrected |
| Erasure | You can request deletion of your data ("right to be forgotten") |
| Restriction | You can request (temporary) restriction of processing |
| Objection | You can object to processing based on legitimate interest |
| Data portability | You can request your data in a machine-readable format |
| Withdraw consent | If you have given consent, you can withdraw it at any time |
We respond to requests within 30 days. In most cases, we will assist you much faster.
9. Cookies
Our website uses cookies. What we place, why, and how you can adjust this is explained in our separate cookie policy.
10. Filing a complaint
Do you have a complaint about how we handle your personal data? Please contact us first at [email protected]. We will do our best to resolve it.
If we cannot resolve it together, you can file a complaint with the Dutch Data Protection Authority via autoriteitpersoonsgegevens.nl.
11. Changes
This privacy statement may be updated from time to time, for example if laws and regulations change or if we expand our services. The most current version is always available on this page. We recommend checking this page occasionally.
12. Contact
Questions about this privacy statement or how we handle your data? Get in touch:
- Email: [email protected]
- Phone: +31 85 401 1045